A clearer picture
of every dollar.
Homeowners pay dues their way and see exactly where the money goes. Boards run assessments, follow every balance, and share the numbers with confidence.
From the 2026 budget your board approved · Updated Oct 3
- Paid to your association
Homeowner payments are deposited to the association’s own account. HOAhx provides the software.
- Every fee shown up front
Homeowners see any fee and the total before they confirm a payment.
- Budgeted against actual
The board’s monthly statements show where the money went, next to the approved budget.
Pay your way.
Or set it and forget it.
Homeowners pay by bank transfer or card in a few taps, save a payment method for next time, or turn on autopay and see every upcoming payment before it’s drawn.
- One-time bank transfer (ACH) and card payments
- Saved payment methods that are easy to update
- Autopay that’s easy to turn on, change, or cancel
- Upcoming payments shown before they’re drawn
- Apple Pay and Google PayComing later
- Payment submittedBank account ending 4821 · Sep 1
- ProcessingSep 1 to Sep 2
- Settled to Oakwood CommonsSep 3 · Receipt ready
Every charge explained.
Every payment tracked.
An itemized balance shows regular and special assessments, credits, and history. Each payment shows where it stands, and receipts, statements, and account-status letters are ready to download.
- Itemized balances with regular and special assessments
- A clear status for every payment, from pending to settled, including failed, returned, disputed, refunded, and canceled
- Receipts, statements, and verified account-status letters to download
- Credits, partial payments, adjustments, and refunds that follow your community’s rules
- Duplicate payments stopped before they happen
Where the money goes.
Budgeted against actual.
Boards upload their monthly financial statements, and HOAhx turns them into a clear picture for every home: what the approved budget planned, what was actually spent, the reporting period, and when it was last updated. The detailed reports stay one tap away.
- A “Where does my money go?” chart with amounts for each category
- The approved budget as the source, with the reporting period and update date
- A clear line between budget allocations and actual spending
- Monthly statements uploaded by the board, with the full reports kept
Assessments, set up once.
Published with care.
Set monthly, quarterly, semiannual, annual, and one-time assessments by property or group, with due dates, grace periods, and the late-fee rules your board approved. Preview everything before it goes out, and fix mistakes with a traceable correction instead of a silent edit.
- Charges by property or assessment group
- Due dates, grace periods, approved late-fee rules, invoices, and reminders
- A preview before anything is published
- Opening balances, adjustments, refunds, and reversals that stay on the record
- Statements, collection summaries, exports, and reconciliation for your bookkeeper
HOAhx keeps your operational financial records and exports. It isn’t a full general-ledger accounting system.
- Monthly assessment
- $185.00
- Homes
- 120
- Due
- The 1st of each month
- Grace period
- 15 days
- Late fees
- Approved policy
- First invoice
- Jan 1, 2027
Publishing needs approval from the Treasurer and one more board member.
Preview what homeowners will seeBehind on dues.
Not left behind.
See who is current and who is 30, 60, or 90-plus days behind, send notices, and set up board-approved payment plans with every date and approval recorded. Homeowners always see their deadline, their options, and who to contact.
- Current, 30-, 60-, and 90-plus-day aging
- Delinquency notices with the full communication history
- Board-approved payment plans with amounts, dates, and approvals
- Installment progress and missed-payment tracking
- Authorized fee waivers and adjustments
- Collections status with assigned follow-up
The right view
for every role.
Everyone sees what their role allows, and your community decides who can do what.
- Homeowners
Pay dues, set up autopay, download receipts and statements, and see where their community’s money goes.
- Treasurers and boards
Run assessments, review balances and aging, approve payment plans, and share monthly statements.
- Managers
Handle collections follow-up and exports for the communities assigned to them, within the permissions each board sets.
Payment questions.
Straight answers.
Something else on your mind? Visit the help center or book a demo.
